Do you need a sworn translation in Poland but do not have time to visit a translation agency? Whether you are living in Poland, preparing to move here, or handling official matters from abroad, you can arrange most of the translation process online.

At Lingua Nova Translation Agency, we help individuals, international businesses and institutions obtain professional sworn translations of official documents. With experience dating back to 1991, we combine established translation expertise with modern online services.

You can send a scan, upload a document or take a photograph using your smartphone. Our team will review your request, prepare a free quotation and explain the available delivery options.

What Is a Sworn Translation in Poland?

A sworn translation, also known as a certified translation in the Polish legal system, is a translation authenticated by a translator officially authorised to perform this function.

In Poland, sworn translators are registered with the Ministry of Justice. Their translations can be used in formal procedures where an officially certified translation is required.

Unlike an ordinary translation, a sworn translation includes a certification statement and identifies the translator responsible for its accuracy.

Sworn translations may be required when submitting documents to:

• Government offices and public authorities
• Courts and notaries
• Banks and financial institutions
• Universities and educational institutions
• Employers and immigration authorities

However, requirements vary depending on the institution and the purpose of the document.

How to Order a Sworn Translation Online in Poland

Ordering a sworn translation in Poland online is straightforward. At Lingua Nova, the process begins with a free assessment of your documents.

Step 1: Send Your Document

You can submit your document using our online translation quotation form.

Alternatively, you can photograph the document using your smartphone or attach a PDF file.

Make sure that all pages, signatures, stamps and other relevant details are clearly visible.

Step 2: Receive a Free Translation Quote

Our team will review the document and prepare an individual quotation.

The price depends on several factors, including the language combination, document length, complexity and requested deadline.

We aim to provide quotations quickly during business hours, often within approximately 30 minutes for straightforward requests.

The quotation is free and does not oblige you to place an order.

Step 3: Confirm Your Order

Once you accept the quotation, our team will confirm the translation arrangements, including the expected completion date and delivery format.

If the receiving institution requires a translation based on an original document, we will help clarify the appropriate procedure.

Step 4: Receive Your Translation

Depending on the requirements of the receiving institution, your completed sworn translation may be supplied in paper or electronic form.

Paper translations can be collected from our Warsaw office or delivered using an agreed shipping method.

Electronic sworn translations can be authenticated using a qualified electronic signature of the sworn translator, where available and accepted by the receiving institution.

Which Documents Can Be Translated Online?

Many documents can be submitted electronically for an initial quotation and translation arrangement.

Common examples include:

• Birth, marriage and death certificates
• University diplomas and academic transcripts
• Employment certificates and contracts
• Bank statements and financial documents
• Company registration documents
• Criminal record certificates
• Court documents and powers of attorney
• Vehicle registration documents and driving licences
• Medical certificates and official correspondence

For example, applicants dealing with international financial procedures may need a certified translation of their banking records.

You can learn more in our article: Certified Bank Statement Translation – When Is It Required?.

Do You Need to Send the Original Document?

Not necessarily.

In many cases, a clear scan or photograph is sufficient to prepare a quotation and arrange a sworn translation.

However, the translator must indicate the type of document used as the source. A translation prepared from a scan may therefore contain a different certification statement from one prepared from an original document.

Some authorities may require a translation based directly on the original.

For this reason, we recommend confirming the receiving institution’s requirements before ordering.

Can a Sworn Translation Be Delivered Electronically?

Yes. Polish legislation permits sworn translators to authenticate electronic translations using qualified electronic signatures.

This can make the process particularly convenient for international clients and people who cannot visit a translation office.

Nevertheless, it is important to distinguish between a simple PDF scan of a paper translation and an electronically authenticated sworn translation.

A scanned copy does not automatically replace an original paper translation or a properly signed electronic document.

Before ordering, confirm whether your university, bank, employer or public authority accepts an electronic sworn translation.

Order Translations from Your Smartphone with LinguaOrder

Lingua Nova has also introduced LinguaOrder, a mobile application designed to make translation enquiries easier.

Instead of preparing an email with multiple attachments, you can use your smartphone to take pictures of documents and submit a translation request.

The application provides a straightforward interface for requesting quotations and contacting our translation agency.

This solution is particularly useful for:

• Foreigners living in Poland
• International students
• People relocating for work
• Business clients handling official documents
• Travellers who need translations while abroad

LinguaOrder helps you initiate the translation process wherever you are.

Download LinguaOrder from Google Play.

How Much Does a Sworn Translation Cost in Poland?

The cost of a sworn translation depends on the document and language combination.

In Poland, a commonly used billing unit for sworn translations is a page consisting of 1,125 characters, including spaces.

Consequently, one physical page of a document does not necessarily equal one billable translation page.

At Lingua Nova, selected sworn translation services start from PLN 39 net, depending on the language and document.

For an accurate price, send us your document and request a free quotation.

If you have an urgent deadline, mention it in your enquiry. Express services may be available depending on the language, document length and translator availability.

Why Choose Lingua Nova Translation Agency?

Choosing a translation agency involves more than simply comparing prices. Accuracy, confidentiality and experience are particularly important when dealing with official documents.

Lingua Nova has been providing translation services since 1991. Our translation agency is based in central Warsaw and serves clients throughout Poland and abroad. Lingua Nova provides sworn translation services in Poland for individuals and businesses who need accurate translations of official documents.

We offer:

• Professional sworn and specialised translations
• Translation services in more than 50 languages
• Free, no-obligation quotations
• Express translation options, subject to availability
• Convenient online document submission
• Individual assistance with document requirements
• Quality procedures based on recognised ISO standards

We are also a member of the Polish Association of Translation Agencies (PSBT).

Our experience covers legal, financial, medical, technical and administrative documentation.

You can explore our broader range of written translation services.

Frequently Asked Questions About Sworn Translation in Poland

Can I order a sworn translation without visiting Poland?

Yes. You can submit documents electronically and arrange the translation remotely. The final delivery method depends on the requirements of the receiving institution.

Is a sworn translation in Poland valid abroad?

It may be accepted abroad, but this depends on the country, institution and applicable procedures. Some documents may also require an apostille or another form of legalisation.

How long does a sworn translation take?

The turnaround time depends on the language, document length and translator availability. Short documents may be completed quickly, while complex assignments require more time.

Is an ordinary translation sufficient for official documents?

Not always. Some institutions require a sworn translation prepared by an authorised translator. Confirm the applicable requirements before placing an order.

Can I request an urgent sworn translation?

Yes. Lingua Nova offers express translation services when the appropriate translator is available. Contact us with your document and deadline to check the options.

Get Your Sworn Translation Quote Today

If you need a sworn translation in Poland, you can begin the process online without visiting our office.

Simply upload your document, specify the required language and request a quotation.

Our team will help you understand the available translation and delivery options.

Lingua Nova Translation Agency

Wspólna 41, Warsaw, Poland

Phone: +48 22 584 10 35

Request a Free Sworn Translation Quote

Professional translations since 1991 – because words matter.